“Personal Information” is defined as information and data, whether recorded in a material form or not, relating to an identified or identifiable natural person that is processed by or on behalf of Koda Lighting, whether or not by automated means; and
Whose information do we collect?
We collect Personal Information from a range of individuals in the context of our business activities, including:
- representatives of our suppliers and business partners;
- customers including specifiers, end users, designers and architects;
- logistics personnel and couriers;
- lighting industry representatives;
- users of the Koda Lighting website; and
- job applicants.
What information we collect and why we collect it
We collect Personal Information from you where it is relevant for our purposes as further detailed below.
Koda Lighting may collect a range of information in a business context, such as your name, gender, job title, email address, home address and other contact details, details of your business and other interests, experience and/or academic and professional qualifications, third party references, communications with you (including notes from meetings and telephone call recordings), feedback or survey responses that you provide to us, financial and payment information, and information collected from questionnaires and/or interviews.
Koda Lighting uses information collected from you for business-related purposes, including negotiating, concluding and performing contracts, managing business relationships, providing quotes and order confirmations, recruitment, managing accounts and records, communicating with you and third party contacts, security, legal and financial proceedings and debt administration.
When you use our website, Koda Lighting collects certain standard information that is sent by your browser to our website. This includes technical information, such as your IP address, browser type, operating system, language, time zone setting, access times and any referring website addresses.
- where a law enforcement agency exercises a warrant to inspect logs or any such information is otherwise required to be produced by Koda Lighting to authorities or regulators; or
- where Koda Lighting believes it is required to collect and produce relevant electronic documentation to fulfil its obligations to third parties, including statutory organisations under local law.
Access to other websites via hyperlink
Cookies & Related Technologies
You may set up your web browser to block cookies or remove cookies stored from your computer or mobile device. However, if you do so, you may not be able to use certain features and functions of our websites and apps.
Providing Personal Information
At times, Koda Lighting may ask you to voluntarily supply Personal Information, such as your name, email address, location, telephone number and preferred means of communication, for purposes such as subscribing to Koda Lighting newsletters or requesting further information from us, including through the Quote form available on our website.
Where we ask you to voluntarily supply Personal Information we will use it to provide you with the information or services that you have requested from us.
Sensitive Personal Information
Sensitive Personal Information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership, health or medical conditions, genetic or biometric information, sexual orientation, or criminal convictions and offences may be processed by Koda Lighting if such processing is necessary to comply with laws and regulations or where you provide this information voluntarily or otherwise consent for us to do so.
Koda Lighting may monitor emails sent to and from its workforce, which may contain Personal Information relating to third parties. The information contained in such emails may be used for business-related purposes, for example when investigating incidents within Koda Lighting. Although we endeavour not to review the contents of personal emails, there may be occasions on which this is necessary, for example, to investigate a breach of security within Koda Lighting, or in the context of legal proceedings.
The legal basis for Koda Lighting processing your Personal Information
In order to comply with applicable data protection and privacy laws, Koda Lighting is required to set out the legal basis for the processing of your Personal Information. In accordance with the purposes for which we collect and use your Personal Information, as set out above, the legal basis for Koda Lighting processing your Personal Information will typically be one of the following:
- your consent;
- the performance of a contract that we have in place with you or other individuals;
- Koda Lighting or our third parties’ legitimate business interests; or
- compliance with our legal obligations.
Disclosure of the information we collect
Koda Lighting may share your Personal Information with people within the company who need to know that information for business or legal reasons, for example, in order to carry out an administrative function such as processing an invoice, or to direct a query that you have submitted to the relevant staff within Koda Lighting.
We may disclose your Personal Information to third parties including the authorities, Koda Lighting’s legal and financial advisors, suppliers of IT services and third parties engaged by Koda Lighting for the purpose of providing services requested by you; to protect any intellectual property rights in any materials displayed on or otherwise available from Koda Lighting’s website; for the purposes of seeking legal or other professional advice; to respond to a legal request or comply with a legal obligation; and to enforce Koda Lighting’s website Terms and Conditions of Use.
We may disclose your Personal Information to third parties in the event that we sell, buy or merge any business or assets, including to the prospective seller or buyer of such business or assets.
Transfer of your Personal Information to other countries
Retention of Personal Information
Koda Lighting’s aim is to keep your Personal Information for no longer than is necessary for regulatory or business reasons. The amount of time that records are kept for varies depending upon the type of Personal Information they contain.
Your rights in relation to your Personal Information
If you would like to access or obtain a copy (which may be in machine-readable form) of the Personal Information Koda Lighting holds about you, please get in touch with us using the contact details provided on our website.
Koda Lighting endeavours to ensure that the Personal Information it holds about you is complete, accurate and up to date. If you consider that your Personal Information is incomplete, inaccurate or out of date, you have the right to require us to correct it. In order to correct, erase or limit the processing of any of the Personal Information we hold about you, again please contact us via our website.
If you do not provide us with the information sought in the required fields we may be limited in our ability to provide you with services.
Complaints and Concerns
If you have a concern or complaint about how Koda Lighting has used your Personal Information, as a first step, you should raise this in writing with us, using the contact details available on our website.
If you are not satisfied with the handling of your concern or complaint by Koda Lighting, you can escalate this to your national Data Protection Authority.
Who we are